Terms and Conditions | Cdl Solutions Nd

Subscribers under the older plans can choose to keep their current plan, or migrate to a newer plan.

Effective Date: November, 8 2025

1. Pricing & unlock rule ( plans are 12 month terms and can be billed monthly or all at once)

The subscription fee is $99 per month per employer (or the amount stated on your order form).
During the first 12 consecutive paid months, each trainee is billed at $499.
After 12 consecutive paid months, the subscription includes one (1) trainee slot per month at no additional per-trainee fee (“included slots”), subject to the Fair-Use Policy below.
Additional trainees beyond included slots are billed at $499 per trainee.
You can cancel after 12 months and just pay per trainee $499 if you would prefer to not have a subscription.

2. Fair-Use Policy (after the first 12 months)

Employer may have one (1) active trainee at a time under the included slots.
Included slots accrue monthly and may be used at any time within the same 12-month period, up to a maximum of twelve (12) included trainees per 12-month period.
Unused included slots do not roll over beyond the applicable 12-month period.
Trainees enrolled beyond the included slots are billed at $499 per trainee.

3. Cancellation & archive

If the customer cancels the subscription, they may choose:

Archive option
- Pay a one-time archive fee (e.g. $399).
- We will retain and host training records for the required regulatory retention period.
- If the customer returns in the future, no reactivation fee will apply and the customer may resume service at their grandfathered monthly subscription rate (e.g. $99/month), subject to the Reactivation rules below.
No-archive option
- Cancel without paying the archive fee.
- The customer is responsible for exporting and storing their own records to maintain compliance.
- If the customer returns in the future, a reactivation fee (equal to the then-current archive fee) will apply and the customer will be subject to the then-current public monthly subscription rate.

4. Reactivation & grandfathering

For any return after cancellation:

The customer will always restart on Year-1 per-trainee pricing: $499 per trainee for the first 12 consecutive paid months following reactivation.
If the archive fee was paid at cancellation:
- No reactivation fee is charged.
- The customer resumes at their grandfathered monthly subscription rate (e.g. $99/month).
If the archive fee was not paid at cancellation:
- The customer pays the reactivation fee and is subject to the current public monthly subscription rate in effect at the time of reactivation.

5. Record retention

Training records are maintained and accessible while the account is active or under a paid archive.
We will retain records for at least three (3) years from the date of training completion, or longer if required by applicable regulations, provided the account remains active or archived.

CDL Solutions ND - Terms of Service (older plans)

Effective Date: September, 7 2025

By subscribing to the CDL Training & Compliance Subscription or CDL training One and Done offered by CDL Solutions ND ("we", "our", or "Company"), you ("Client" or "Customer") agree to the following terms:

Service Description

The subscription includes access to CDL training tools and curriculum, which consists of both proprietary content and open-source video materials. Clients also receive consulting support for setup, trainee registration, training completion documentation, and general inquiries. Secure digital storage of training records is provided for compliance purposes.

Clients may add and train drivers at any time during their active subscription, with full access to instructional materials, progress tracking, and support.

Payment Terms

CDL Training and Compliance Subscription 1: The subscription is billed monthly at $299 with a setup fee of $299 (limited to one student at a time training)
CDL Training and Compliance Subscription 2: The subscription is billed monthly at $399 with a setup fee of $399 (limited to 3 students at a time training)
CDL Training One and Done: Billed monthly at $14.99 with a setup fee of $1,800 (limited to one student total; upgrades to other plans available)

After one year you can:

Keep your same plan if it fits your current needs
Keep your account active for $99.00 per month and just pay $499.00 when you have a student to train (your monthly rate will not go up if you train a student).
Audit only allows CDL Solutions ND to continue storing and managing your required records at a reduced rate of $49/month (no students will be enrolled)
All payments, including setup fees and monthly charges, are non-refundable once processed.

Monthly subscription charges are billed on the anniversary date of your initial signup. Setup fees are one-time charges due upon subscription. If a payment fails, access for all users of your company will be suspended within 24 hours. Late payments may result in additional fees or loss of access to training records.

FMCSA Compliance & Record Retention

Under FMCSA 49 CFR § 380.725, clients are required to retain training records for 3 years after each student completes training.

To fulfill this requirement, your subscription must remain active and uninterrupted for a period of 3 years following the most recent student’s completion of training.

Failure to maintain an active subscription during the retention period may result in the loss of access to training records and could place your company out of federal compliance.

Cancellation Policy

During any period in which your company is subject to federal record retention requirements, you may not fully cancel your subscription. You may transition to Audit Mode one year after your final student’s completion date

Audit Mode allows CDL Solutions ND to continue storing and managing your required records at a reduced rate of $49/month until the 3-year retention period is complete (36 months after the final student’s completion).

You may fully cancel:

After 36 months of inactivity (no new student completions), or
After fulfilling your final student’s 3-year retention requirement via Audit Mode

Upon full cancellation, access to training tools, support, and records will be terminated.

Training Record Access

CDL Solutions ND will maintain training records in accordance with FMCSA requirements for the duration of the required 3-year retention period.

Training records remain securely hosted by CDL Solutions ND and are accessible only during an active subscription or Audit Mode. At this time, downloadable or exportable copies of training records are not available.

Clients are responsible for maintaining an active subscription to ensure continued access for compliance purposes.

Audit Requests by FMCSA or Other Authorities

In the event of a formal compliance audit or investigation, CDL Solutions ND will provide authorized government agencies, including the Federal Motor Carrier Safety Administration (FMCSA), with secure digital access to all required training records, curriculum, and supporting documentation.

This access will be limited to materials directly related to the audit and only for the duration of the audit or review process. The Client agrees to notify CDL Solutions ND immediately upon receiving notice of any such audit or investigation that may require training record access.

System Availability & Continuity

While CDL Solutions ND aims for 99% uptime, routine maintenance or unexpected outages may occur. In the event of temporary system unavailability, training activities may resume and be logged once the system is back online. No downloadable records are provided; all records remain stored and accessible only through the platform.

In the event of a federal audit during downtime, CDL Solutions ND will confirm record availability and system status in writing. Should CDL Solutions ND cease operations, a good faith effort will be made to provide secure access to retained records through an alternative means for the duration of the required retention period

Data Security & Privacy

CDL Solutions ND uses secure cloud-based systems with role-based access control to manage sensitive training records. Data is not shared with third parties except as required for compliance with federal audits. Clients are responsible for maintaining the confidentiality of their login credentials.

Acceptance of Terms

By completing your subscription payment, you acknowledge and agree to these Terms of Service.

These Terms of Service may be updated periodically. Continued use of services constitutes acceptance of any updated terms.

It is the Client's responsibility to read, understand, and comply with all terms before subscribing.